We may hold your own, your employees and your customer’s and supplier’s personal details, which may include names, private addresses, telephone numbers, email addresses, date of birth, tax and NI references, company number (if applicable), employer’s reference and name (if applicable), business details (if applicable) and details of past and present taxable income and gains and data on other taxes.
We hold this data to allow us to provide accountancy and tax compliance and tax advisory services.
We also hold data in order to make ID checks under the Money Laundering Regulations, this may include a copy of your passport or driving licence and evidence of your address.
We retain data for as long as statute or regulations demand.
We hold data electronically and on paper.
We normally destroy files after six years.
Our computer hard drives are destroyed before disposal.
We do not allow any third-party access to our data.
We store data using third party servers and we use applications including Norton Backup, Dropbox, Microsoft and Google products.
Data held on third party servers is highly protected by security features including firewalls, regular scans against malware and measures to prevent SQL injection.
We process and store data using our tax and accounting software, such software may be located ‘in the Cloud’ and if so we rely on the software provider’s security features and all access if password protected.
When software is installed on our local machines all software is password protected.
We prohibit the use of memory sticks to hold client data. If you provide us with a memory stick we will not transport it out of our office.
We will only share data with HMRC and HM Courts and Tribunal’s service, during the course of an enquiry or investigation or tax appeal or other reasons if:
We authorised to do so by the taxpayer, or
In the case of a Schedule 36 FA 2008 Information Notice, we have either been so authorised by a tribunal or we are compelled to provide data under the terms of a third-party notice, or
We are obliged by other regulations to provide data.
We may use third party contractors in our business. Such contractors are required to adhere to our privacy policy and are prohibited from removing data or passing on data to other parties
Our Website;
If you contact us via the website we obtain your personal details from your email and use them to contact you.
We do not sell our website data or allow any third party access to our data.
Our website data is hosted on third party servers which are protected by firewalls, encryption and access to our servers is protected by password protection applications.
Our hosting company offers technical support and the support may require access to the full back-end of our website. We place reliance on their own security measures when they access our data.
We are registered with the Information Commissioner.
